2017 Fun Fourth Festival
Food Vendor Application

 

2016 Fun Fourth Street Festival

2016 Fun Fourth Street Festival

The Fun Fourth Festival is the Triad’s Fourth of July celebration destination and 2017 will mark the Festival’s 43rd annual edition. The Festival features music, interactive amusements, carnival games, craft, food and service vendors and much more.

We are now accepting food vendor applications for the 2017 Fun Fourth Festival July 3rd and July 4th, 2017 in downtown Greensboro, NC.  

Application deadline: Friday, March 31, 2017 - APPLICATIONS STILL ACCEPTED FOR FIREWORKS EXTRAVAGANZA!
Notice of acceptance: Thursday, April 13, 2017

Festival organizers make every effort to provide attendees access to a variety of delicious and nutritious high quality food options to thousands of festival attendees. Vendors are selected based on: 

  • Business location (local or regional vendor)
  • Variety of products offered
  • Experience serving large crowds

The following are the Festival’s food vendor guidelines. Please read the guidelines thoroughly and submit your application online at www.FunFourthFestival.org/vendor. The application must be submitted with a nonrefundable $15.00 application fee per event application. Please contact me at contact@funfourthfestival.org if you have any questions. Thank you for your interest!

 

Sincerely,
Bethany Fields
Holiday Events Coordinator
Downtown Greensboro, Inc.

 

 

Food Vendor Application

Food Vendor Guidelines

 

Important Dates:

·         Application Deadline: March 31, 2017 - APPLICATIONS STILL ACCEPTED FOR FIREWORKS EXTRAVAGANZA

·         Notice of Acceptance by email: April 13, 2017

·         TFE Permit Application Due to Guilford County Department of Public Health: April 21, 2017

·         Contracts to Approved Vendors: April 28, 2017

·         Executed Contracts and Vendor Fees Due: May 26, 2017

·         Cancellation for half vendor fee refund: June 8, 2017

·         Placement and Details emailed to vendors: June 9, 2017

Application Process:

Online application deadline is March 31, 2017, 5:00pm.
Applicants will receive email confirmation of their successful submission. If you do not receive confirmation of application received, your application has not been successfully submitted and therefore will not be considered.

A non-refundable $15.00 application fee must be submitted with your online application by credit card for each event. Event Dates below:

·         American Block Party: July 3, 2017 (Estimated 5-6k attendees)

·         Fun Fourth Street Festival: July 4, 2017 (Estimated 75-80k attendees)

·         Fireworks Extravaganza: July 4, 2017 (Estimated 4-5k attendees)

Please note:

·         Non Profit organizations and organizations wishing to sell beverages as a fundraiser, please contact Fun Fourth Festival        at 336-379-0060 for more information.

·         Completing the application process does not guarantee acceptance. 

·         Acceptance in 2017 does not guarantee future acceptance.

·         Failure to meet application deadline may result in rejection of application.

Selection Process:

The number of food vendors selected for each event will depend on final layout design of the Festival. Festival organizers strive to provide a variety of delicious and nutritious food vendors for festival attendees. Estimated number of food vendors for each event are as follows:

Block Party, July 3: 4 to 5 food trucks
Street Festival, July 4: 25 to 30 food vendor spots
Fireworks Extravaganza, July 4: 4 to 5 food trucks

All food vendors are reviewed by a committee. Applications are rated business location (local/regional), variety of products offered and experience serving large crowds. The Festival may limit specific types of food or beverage to ensure a wide selection of items for festival attendees.

The Fun Fourth Festival reserves the right to deny any application without explanation.

Applicants will receive notification by Email regarding acceptance or rejection by April 13, 2017.

***Non Profit organizations and organizations wishing to sell beverages as a fundraiser, please contact Fun Fourth Festival at 336-379-0060 for more information.***

Vendors selected to participate in the Fun Fourth Festival will receive an email acceptance notification by April 13, 2017. This notification will include a link to the application for a Temporary Food Establishment Permit from the Guilford County Department of Public Health. Deadline for submitting TFE permit application to the county is April 21, 2017. After permits have been verified, the Festival will generate contracts that will be sent by email by April 28, 2017. Signed contract and fee payment will be due by May 26, 2017.

Food Vending Hours of Operation
Festival/Vending Hours:
                o Monday, July 3: American Block Party: 7:00 pm – 11:00 pm
                o Tuesday, July 4: Street Festival: 1:00pm – 8:00pm
                o Tuesday, July 4: Fireworks Extravaganza: 6:00 pm – 10:00pm
Booths must be staffed for all contracted hours.
The Festival is a rain or shine event unless extraordinary weather presents a safety issue. All vendors are expected to be open during the hours listed above unless they are notified by Festival personnel. 

Vendor Fee and Space Details:
Vendor Fee is based on the event for which you’re applying:

Block Party Monday, July 3, 7pm-11pm **FOOD TRUCKS ONLY***
Estimated Block Party attendance 5,000.
Block Party Food Vendor Fee is $250.00 for trucks/trailers

Street Festival Tuesday, July 4, 1pm-8pm
Estimated Street Festival attendance 75,000-80,000
Street Festival Food Vendor Fee is $500.00 for trucks/trailers
Street Festival Food Vendor Fess is $250.00 for push carts and tents

Fireworks Tuesday, July 4, 8pm – 10pm **FOOD TRUCKS ONLY**
Estimated Fireworks attendance 4,000-5,000
Fireworks Food Vendor Fee is $200.00 for trucks/trailers

For this fee, vendor will receive:

-          Vendor space up to 30’x30’.

-          Listing on Festival website with link to website if applicable

-          One parking space in close proximity to your vending space.

Vendor must supply:

-          Vendors are responsible for providing staff. Parking for staff is the responsibility of the vendor.

-          Vendors are responsible for providing push carts/hand trucks for moving supplies onsite.

Refunds
Half of the vendor fee will be refunded for cancellation until June 8, 2017, 5:00pm
No refunds for cancellation after June 8, 2017
No refunds for inclement weather.

Permits
If you are accepted by The Fun Fourth Festival as a food vendor, you are responsible for obtaining a Temporary Food Establishment (TFE) permit from the Guilford County Health Department (GCHD) before receiving a contract with the Fun Fourth Festival. You may contact Paula Cox, GCHD, at PCOX@myguilford.com with any questions about Health Department regulations.
You will be sent a link to a Temporary Food Establishment Application once accepted. The Temporary Food Establishment Permit and $75 permit fee payment should be sent directly to the GCHD. Vendors must submit their TFE application to the GCHD by April 21, 2017.
If you are currently a permitted Guilford County FOOD TRUCK, you are exempt from the need for a Temporary Food Establishment Permit. You ARE still required to submit an application to the GCHD for review.
All other Guilford County permitted Mobile Food Units, such as a Trailer or push cart are required to obtain a TFE permit from GCHD.
Any Food Truck that is not a Guilford County permitted Food Truck will be required to get a TFE from the GCHD.

Inspections
All vendor booths/food operations serving cooked items will be inspected by a Guilford County Health Inspector and a City of Greensboro Fire Marshal.

Inspection schedule:
Guilford County Health Inspection: inspection will be conducted upon completion of set-up, no later than12:00pm on Tuesday, July 4th, 2017.
Fire Marshal: All vendor booths/food operations (including food trucks and trailers) cooking food will be inspected on Tuesday, July 4th, 2017
Vendors will not be permitted to begin their vending operations at the Festival until their food and vending operation has been inspected and determined to be in compliance with Guilford County Health Department regulations and Fire Code.

 

Vendor Placement

The Festival will assign vending locations to each vendor.
No space will be held without a completed contract and full payment of the contract fee.
The following factors impact food vendor placement on the festival site:
o Booth type
o Booth layout & dimensions
o Menu (The Festival’s goal is to limit the number of vendors that sell the same type of food or similar menu items and to place vendors who sell similar types of food and/or menu items in different food vendor sections)

Space Details
Vendors may not trade, switch, or set up in another area, without approval from the Festival.
Food vendors will receive one parking space in addition to vendor space. Support Vehicle parking will be near the vendor area to which you are assigned.
Vendors are responsible for providing staff. Parking for staff is the responsibility of the vendor.
Vendors are responsible for providing push carts/hand trucks for moving supplies onsite.

Set up
Block Party:
Food trucks may set up between 5pm and 6pm on Monday, July 3, 2017.

Street Festival:
Set up for the Street Festival is from 9am - 12pm on Tuesday, July 4th. 

Booth Operations Guidelines
Vendors must restrict all activities to their booth space.
Condiment push carts and beverage coolers are the only things allowed in front of food vendor booths, and must remain within the boundaries of the vendor’s assigned space.
Vendors may not advertise outside of their booth space (this includes but is not limited to: the use of rovers, fliers, menus, and sandwich boards.)
Vendors are not permitted to provide free sampling of food or beverage items.
Space-sharing or subletting will not be permitted, nor can the vendor assign the contract to another party.
The Festival’s insurance will not cover personal property; vendors must obtain their own insurance.  Vendor is responsible for a clean booth area, free of debris.


Grease, oil, and wastewater must be containerized and carried away from the Festival site for proper disposal.  DO NOT pour oil or wastewater in gutters or down storm drains. You will be fined $300 and will not be allowed to vend at future Downtown Greensboro Foundation events if you are in violation of this rule.


Booth Covering
Food Vendors bringing their own canopy/tent need to provide proof that the canopy/tent is compliant with state/county/city regulations for flammability. The Fire Department will require a sewn in label on the fabric or the manufacturer’s certification of flame treatment or the label from the product used to treat the material. Tarps are not an acceptable canopy.
All tents must be screened in on all sides, per Guilford County Health Department regulations, using flame-retardant materials meeting Fire Department codes.

Menu & Signage
Only menu items approved by the Food Vendor Selection Committee and by the Guilford County Health Department may be sold at the Festival.
Vendors must list on their application ALL items they wish to sell. Items not listed and approved may not be sold and must be removed from vendor’s booth.
Non-food items may not be sold.
In an effort to offer a wide selection of food and menu items as possible, Festival organizers may limit a specific type of food or beverage item.
Vendors are not granted exclusive rights to sell any particular item.
All menu signage must include pricing and must be easy to read.
Vendors selling gluten-free, dairy-free and vegan items should list these menu items separately for ease of ordering.

Health & Safety
Any vendor not complying with City, County and State regulations will be immediately closed down and not permitted to return for future Festivals.
Food production techniques must meet City, County and State statutes.
Vendors must comply with all federal, state, and local health regulations. For more information, contact the Guilford County Department of Public Health at 336-641-7777 or visit their website at http://www.myguilford.com/humanservices/health/environmental-health/food-lodginginstitutions/tfe-temporary-food-establishment/ .
Vendors must comply with Festival guidelines for the disposal of waste water, grease, and hot coals.
All vendors must have a portable fire extinguisher that has affixed a current inspection tag that carries a minimum of a 2A-10B or 2A-10B(C) rating. For those vendors using cooking oil, fats, or greases in a deep well fryer or cook top are required to have a Class K fire extinguisher. Residential extinguishers are NOT acceptable.
All propane tanks must be firmly secured on a hard, non-combustible surface that cannot be knocked over. Vendors must supply their own surface on which to secure tanks; the ground alone does not qualify. Bungee cords are not an acceptable form of securing propane tanks.
Propane tanks need to be 10 feet away from electrical meters, open flame, freezers and refrigerators and per Fire Code, 10 feet from your tent.

Fire Code Requirements:
ALL food vendors must comply with the codes for combustibles, canopies, fuel tanks for cooking, fire extinguishers and solid fuel.
Due to fire code restrictions, the spaces between vending operations may not be used for seating or storage. These are to remain open air areas.

Electricity:
The Fun Fourth Festival has a very limited number of food vendor spaces with power available. If you are selected as a food vendor and need power, organizers will contact you for the $25.00 power fee during the contract and fee payment phase. Whisper quiet generators are allowed for food vendors only.

Beverages & Ice:

The Fun Fourth Festival has a sponsorship relationship with a major soft drink and water distribution company. All vendors who wish to sell beverages must sell the products (carbonated sodas, water) the Festival supplies through this sponsor contract, UNLESS the Festival deems the vendor’s handcrafted drink is a specialty beverage (e.g. homemade specialties, tea and coffee, etc.).

All soft drink and water products must be purchased on-site from the Festival, and sold at the price determined by the Festival. The Festival will not repurchase any unused product.

Ice must be purchased from the Festival on site.

Booth Clean Up
Vendors may not dismantle or remove booths before:
11:00pm on Monday, July 3, 2017 for Block Party
8:00pm on Tuesday, July 4, 2017 for Street Festival
10:00pm on Tuesday, July 4, 2017 for Fireworks Extravaganza
Be aware that pedestrians will still be present on Festival grounds during tear-down.
Vendors must take home their entire booths – including mats, tent, storage containers, and decorations. Any vendors failing to completely clean up their booth areas must pay a clean-up fee, as well as a cleaning deposit for the following year’s festival.
Appropriate ground cover should be used in the cooking and food preparation area to ensure that after the festival is over, the ground will be free from oil and food waste contaminants.

 

Trash, grease, oil and wastewater disposal
Grease, oil, and wastewater must be containerized and carried away from the Festival site for proper disposal.  DO NOT pour oil or wastewater in gutters or down storm drains. You will be fined $300 and will not be allowed to vend at future Downtown Greensboro Foundation events if you are in violation of this rule.


Taxes & Insurance
Vendors are responsible for all local, state and federal taxes.
 Vendors selling items must obtain and submit a NC Sales and Use Tax ID. Please note this is not your EIN or Social Security Number. For information on obtaining a Sales and Use Tax ID, please visit http://www.dornc.com/electronic/registration/index.html. The tax rate for Guilford County is 6.75%.
Vendors must provide a certificate of insurance. Limits should be $500,000 personal injury and general comprehensive liability insurance with minimum limits of $500,000 combined single limit coverage for both bodily injury and property damage. General comprehensive liability to specifically include Products and Competed Operations Hazard coverage and Contractual Liability coverage. The certificate must include language naming indemnified parties as additional insured. Specific requirements will be included upon vendor acceptance
The festival disclaims any authority of control over the operation of vendors. Vendors assume all rights and responsibilities for the conduct of their operations including, but not limited to: obtaining liability and general coverage insurance for vendor-related activities adhering to all local and state ordinances and regulations.
The Festival does not have separate vendor coverage under any insurance it may maintain

Vendors who fail to comply with or repeatedly violate these guidelines may be expelled and/or not invited to apply in future years. The Festival reserves the right to amend these guidelines as needed. In the event of a dispute, the decision of the Fun Fourth Festival Operating Team will be accepted as final.


 

Food Vendor Application Form

Please use this application form to be considered as a food vendor for the American Block Party on Monday, July 3, Street Festival on Tuesday, July 4, and Fireworks Tuesday, July 4.

 

*You may submit application for more than one event; each event application fee is non-refundable $15.00. You may submit one application fee payment for multiple applications. Please note if application fee is not received at time of application, the application will be discarded.

Example: ABC Food Truck is applying for Block Party and Street Festival. Total non-refundable application fee is $30.00

This application fee is required. Any application with outstanding fees after March 31st, 2017 5:00 PM (EST) will not be reviewed.

Application Form 

Business Address *
Business Address
Contact Name *
Contact Name
Contact Phone *
Contact Phone
Event(s) you are applying for: *
Applications are full for the American Block Party and Street Festival. We are still accepting applications for the Fireworks Extravaganza.
Day of Festival Contact Phone *
Day of Festival Contact Phone
I understand the Fun Forth Festival is not held responsible for reporting sales tax for my sales. *
If yes, please specify
Please list minimum three previous Festival vending experience including Name of Festival, Location (city/state) of Festival, Year of participation and Estimated attendance.
*All food vendors must have Guilford County Health Department Permit.
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If approved, vendor must submit copy of COI by May 26 2017 naming DGI and DGF as Additional insured; address for certificate is 536 S Elm Street, Greensboro, NC 27406 *
I understand the Fun Forth Festival will not provide any insurance coverage for participating in the Festival. *
Verification and Acknowledgement *
I agree to the Fun Forth Festival 2017 Guidelines. (Guidelines above this form)

**After submitting please wait for the application fee form to prompt**