2017 Fun Fourth Festival
Vendor Application

 

2016 Fun Fourth Street Festival

2016 Fun Fourth Street Festival

The Fun Fourth Festival is the Triad’s Fourth of July celebration destination and 2017 will mark the Festival’s 43rd annual edition. The Festival features music, interactive amusements, carnival games, craft, food and service vendors and much more.

We are now accepting non-profit, craft, service and commercial vendor applications for the 2017 Fun Fourth Festival July 4th, 2017 in downtown Greensboro, NC.  

Festival organizers make every effort to provide attendees access to a variety of craft, service and commercial vendors during the festival. Vendors are selected based on: 

- business location (local or regional vendor)                       - variety of products offered

The following are the festival’s craft, service and commercial vendor guidelines. Please read the guidelines thoroughly and submit your application online at www.FunFourthFestival.org/vendor. The application must be submitted with a nonrefundable $15.00 application fee. Please contact me at contact@funfourthfestival.org if you have any questions. Thank you for your interest!

 

Sincerely,
Bethany Fields
Holiday Events Coordinator
Downtown Greensboro, Inc.

 

 

Craft, Service and Commercial
Vendor Guidelines

Important Dates:

Application Deadline: March 31, 2017 - EXTENDED!
Notice of Acceptance by email: April 13, 2017
Contracts to Approved Vendors: April 28, 2017
Executed Contracts and Vendor Fees Due: May 26, 2017
Cancellation for half vendor fee refund: June 8, 2017
Placement and Details emailed to vendors: June 9, 2017

Application Process:

Online application deadline is March 31, 2017, 5:00pm - EXTENDED!!
Applicants will receive email confirmation of their successful submission. If you do not receive confirmation of application received, your application has not been successfully submitted and therefore will not be considered.
A non-refundable $15.00 application fee must be submitted with your online application by credit card.

***Non-Profit organizations and organizations wishing to sell beverages as a fundraiser, please contact Fun Fourth Festival at 336-379-0060 for more information.***
Application does not guarantee acceptance. 
Acceptance in 2017 does not guarantee future acceptance.
Failure to meet application deadline may result in rejection of application.

Selection Process Selection:
The number of vendors selected for the Street Festival will depend on final layout design of the Festival. With good weather, Festival organizers expect attendance to be 75,000-80,000 and organizers strive to provide a variety of non-profit, craft, service and commercial vendors.

All vendor applications are reviewed by a committee. Applications are rated based on business location (local/regional) and variety of products offered. The Festival may limit specific types of crafts, services or commercial goods represented to ensure a wide selection of items for festival attendees.

The Fun Fourth Festival reserves the right to deny any application without explanation.
Applicants will receive notification by Email regarding acceptance or rejection by April 13, 2017.

***Non Profit organizations and organizations wishing to sell beverages as a fundraiser, please contact Fun Fourth Festival at 336-379-0060 for more information.***

Vendors selected to participate in the Fun Fourth Festival will receive an email acceptance notification by April 13, 2017. The Festival will generate contracts that will be sent by email by April 28, 2017. Signed contract and fee payment will be due by May 26, 2017.

Vending Hours of Operation
Festival Vending Hours:
               o Tuesday, July 4th, Street Festival: 1:00pm – 8:00pm
Booths must be staffed for all contracted hours.
The Festival is a rain or shine event unless extraordinary weather presents a safety issue. All vendors are expected to be open during the hours listed above unless they are notified by Festival personnel. 

Vendor Fee and Space Details:
The vendor fee schedule is as follows:

Non-Profit Entry: $75.00 - promoting non-profit organization.  Must provide proof of non-profit status.
***Non Profit organizations and organizations wishing to sell beverages as a fundraiser, please contact Fun Fourth Festival at 336-379-0060 for more information.***

Craft Vendor: $150.00 – personally create items sold (i.e. pottery, handmade jewelry)

Commercial Vendor: $325.00 – purchase items for resale (i.e. clothing, non-handmade jewelry)

Service Vendor: $550.00 – offering information on products for future sales (i.e. windows, doors, vacuums)

 

For this fee, vendor will receive:

-          Vendor space and 10’x10’ tent. Vendors may purchase up to two vending spaces. Service vendors interested in bringing your own branded tent, please email Contact@FunFourthFestival.org for more information.

-          One parking space in close proximity to your vending space.

-          Listing on Festival website with link to website if applicable


Vendor must supply:

-          Vendors are responsible for providing staff. Parking for staff is the responsibility of the vendor.

-          Vendors are responsible for providing push carts/hand trucks for moving supplies onsite.

-          Vendors are responsible for supplying chairs, tables and displays.

 

Refunds
Half of the vendor fee will be refunded for cancellation until June 8, 2017, 5:00pm
No refunds for cancellation after June 8, 2017

  • No refunds for inclement weather.


Inspections
All vendor booths will be inspected by a City of Greensboro Fire Marshal.

Inspection schedule:
Fire Marshal: All vendor booths will be inspected on Tuesday, July 4th, 2017
Vendors will not be permitted to begin their vending operations at the Festival until their vending operation has been inspected and determined to be in compliance with Fire Code.

 

Vendor Placement

The Festival will assign booth locations to each vendor.
No space will be held without a completed contract and full payment of the contract fee.
The following factors impact vendor placement on the festival site:

  • Variety of items sold
  • Type of items sold
  • Power requirements

The Festival’s goal is to limit the number of vendors that sell the same type of item [jewelry, pottery, etc.] and to place vendors who sell similar types of items in different vendor sections.

Space Details
Vendors may not trade, switch, or set up in another area, without approval from the Festival.
Vendors will receive one parking space (in close proximity to assigned vending space) in addition to vendor space.
Vendors are responsible for providing staff. Parking for staff is the responsibility of the vendor.
Vendors are responsible for providing push carts/hand trucks for moving supplies onsite.

Set up
Street Festival:
Vendors MUST arrive and set up between 9:00 am and 12:00 pm on Tuesday, July 4, 2017. No vehicles will be allowed in the Festival footprint after 12:00pm on July 4.


Booth Operations Guidelines
Vendors must restrict all activities to their booth space.
Vendors may not advertise outside of their booth space (this includes but is not limited to: the use of rovers, fliers, and sandwich boards.)
Space-sharing or subletting will not be permitted, nor can the vendor assign the contract to another party.
The Festival’s insurance will not cover personal property; vendors must obtain their own insurance.  Vendor is responsible for a clean booth area, free of debris.

Vendors should furnish sufficient change for their sales transactions.
The Festival cannot provide change to vendors. 
In the event of a dispute, the decision of the Festival organizers will be accepted as final.

Health & Safety
Any vendor not complying with City, County and State regulations will be immediately closed down and not permitted to return for future Festivals.
Vendors must comply with all federal, state, and local health regulations.

Electricity:
The Fun Fourth Festival has a limited amount of vendor spaces with access to power. These spaces are on a first come, first serve basis for an additional $25.00. If selected as a vendor, Fun Fourth Festival organizers will contact you with the option of paying for power during the vendor fee and contract phase. Generators for non-profit, craft, commercial and service vendors are strictly prohibited.

Beverages & Ice:

The Fun Fourth Festival has a sponsorship relationship with a major soft drink and water distribution company. All vendors who wish to sell beverages must sell the products (carbonated sodas, water) the Festival supplies through this sponsor contract. Non-profit organizations and organizations wishing to sell beverages as a fundraiser should contact Fun Fourth Festival at 336-379-0060.

Booth Clean Up
Vendors may not dismantle or remove booths before 8:00pm on Tuesday, July 4, 2017 for Street Festival.
Be aware that pedestrians will still be present on Festival grounds during tear-down.
Vendors must take home their entire booths – including mats, tent, storage containers, and decorations. Any vendors failing to completely clean up their booth areas must pay a clean-up fee, as well as a cleaning deposit for the following year’s festival.


Taxes & Insurance
Vendors are responsible for all local, state and federal taxes.
Vendors selling items must obtain and submit a NC Sales and Use Tax ID. Please note this is not your EIN or Social Security Number. For information on obtaining a Sales and Use Tax ID, please visit http://www.dornc.com/electronic/registration/index.html. The tax rate for Guilford County is 6.75%.
Vendors must provide a certificate of insurance. Limits should be $500,000 personal injury and general comprehensive liability insurance with minimum limits of $500,000 combined single limit coverage for both bodily injury and property damage. General comprehensive liability to specifically include Products and Competed Operations Hazard coverage and Contractual Liability coverage. The certificate must include language naming indemnified parties as additional insured. Specific requirements will be included upon vendor acceptance.
The festival disclaims any authority of control over the operation of vendors. Vendors assume all rights and responsibilities for the conduct of their operations including, but not limited to: obtaining liability and general coverage insurance for vendor-related activities adhering to all local and state ordinances and regulations.
The Festival does not have separate vendor coverage under any insurance it may maintain.

Vendors who fail to comply with or repeatedly violate these guidelines may be expelled and/or not invited to apply in future years. The Festival reserves the right to amend these guidelines as needed. In the event of a dispute, the decision of the Fun Fourth Festival Operating Team will be accepted as final.


Non-Food Vendor Application

Business Address: *
Business Address:
Contact Name: *
Contact Name:
Contact Phone: *
Contact Phone:
Non-Profit Vendor: promoting non-profit entity; must provide proof of non-profit status. Craft Vendor: personally create items sold (i.e. pottery, handmade jewelry) Commercial Vendor: Purchase items for resale (i.e. clothing, non-handmade jewelry) Service Vendor: offering information of products for future sales (i.e. windows, doors, vacuums)
Day of Festival Contact Name: *
Day of Festival Contact Name:
Day of Festival of Contact Phone *
Day of Festival of Contact Phone
I Understand the Fun Forth Festival is not held responsible for reporting sales tax for my sales. *
Do you require power to operate? *
If selected as a vendor and if you require power to operate, you will be offered to purchase power for $25.00 on a first come, first served basis.
http://
I understand the Fun Fourth Festival will not provide any insurance coverage for participating in the Festival *

**After submitting, please wait for the application fee form to load**